Reminiscing about my first event.
I planned my very first event when I was 18. I planned the biggest graduation party in our school’s history. There were over 600 people at my parents’ house. We lived outside the city where I grew up. I loved living out there, but my cousins who lived there before didn’t. My sister felt the same way my cousins did. But for me, I would walk for miles in the moonlight just thinking and gazing at the stars that seemed to stretch for miles – that was my kind of living.
To plan an event is not the easiest thing to do.
Most people I talk to are new to planning events. I frequently hear:
“I don’t know what to do,” or
“How much is it going to cost to rent this facility?”
Asking how much is a loaded question, but instead of listing suggested questions to ask, I want to reverse our roles and give you some insight into what a facility manager might be thinking. This article is part 1 of a 5 part series to help with your event planning.
“How much?” is asked more than any question I get.
Although a quick answer is what a potential client may be looking for, I sometimes feel obliged to help them understand the costs involved in operating a facility, including building the facility, furnishings, advertising, hiring the right person to set the tone, and work hours put in before, during and after an event. I admire the potential client that makes an appointment and comes in and says “I have this idea for our event!” This person has done some thinking and may have planned out what they want. This person is already planning to have a fun event.
No matter where our potential clients are in their planning process, my hope is to spend about an hour of their time to give them the grand tour of our facility and then gather all the information about their event. With these notes, I think through what the potential client is asking for and determine how to give them the best value for their money. Part 2 of this series is called “Truth Is To Be Known,” all about giving the hidden costs of events and how we come up with the fees we charge.